October 25, 2023

Understanding the Basics of Office Sublease

With the world’s exponential growth, the corporates and its distant entities (branches, employees) are also rapidly adapting themselves to the new ways of conducting business and the professional habitat. This enhances the corporates’ flexibility while abandoning old school habits to follow up new upcoming trends and needs of its entities while arranging and renting out a large office space.

In this context, we will try to discover the methods of sub-leasing an office, and find new ways of adaptation to unexpected challenges. With this flexibility, you can create a successful work environment.

What is office subleasing?

Renting a desk, room or a part of an office from a company or a person who already rented the whole space from the landlord, is called sub leasing (in other words “subletting”). This enables businesses to avoid any costly long-term commitment where it creates a valuable space in their narrow budgets. With this method of subleasing, the businesses can benefit from the professional and cultural environments of workspaces while increasing efficiency. This also create a mutual benefit for all parties by creating a win-win situation both the landlord and leasers.

Subleasing has many benefits such as balancing the cost structure of the mediator (first leaser) by helping them to transfer a portion of the rent cost to the sub leaser. Some companies may already have those extra spaces where they can transform this into an agile budgeting freely. Moreover, the sub leaser would enjoy the benefits of a furnished – built up workspace without any other additional investment.

This does not also create budget flexibility, and mainly decrease the costs for both short and long term. The businesses can easily avoid the increasing cost of a space within this fast-paced work environment. Subleasing enables smaller entities to survive in the most popular and expensive areas of commercial buildings and districts. This also helps with any demographic change of the workforce and their needs where the sub leaser can expand or shrink the needed space quickly according to the waves in the workforce.

In addition, networking may be seen as another aspect of this mutual benefit for first and sub leasers. Working in the same area with similar businesses would benefit both sides, by transferring ideas and creating the synergy within a sector.

6 advantages of having a sub lease

1. Efficient Cost Management: When compared to renting an office from a landlord, sublease renting help smaller organizations to decrease their operational cost, thus helps them to manage their revenue-cost flow easier. This cost advantage creates extra space for budget teams and help them to mitigate long term risks especially advantageous for newly established start-ups and businesses

2. Flexibility: This method helps for both sub and main leasers to have shorter term contracts. The spaces can be rented out according to the workforce headcount and team size by having this flexibility on costs again.

3. Read to Use Spaces: Many subleased offices have already been furnished and setup with basic needs such as network and other office There both companies may invest less into these shared abilities and keeps them agile within the dynamic, fast-paced economy. Sub leasers also do not need to invest big chunks of money into new equipment, so they have less setup investment and period. They can start to operate on day one.

4. Exclusive Locations: Instead of paying high rents for popular districts, sub leasers can have their “exclusive” addresses in these commercially popular areas. This also helps them to increase their brand value and reachability to the top talents.

5. Mitigating Risks: Lower financial commitments and shorter rental contracts definitely lowers the economical risk for sub leasers, especially in recession periods or economical volatility. With this boost, smaller entities can have a better chance of survivability and stay competitive longer than expected.

6. Networking Opportunities: Having a shared space with other companies may create more chances to meet up with similar individuals, having a better synergy among teams with random “water dispenser” talks and enhance sectoral partnerships. This creates a better chance for innovation and growth opportunities for all parties working together.

Things you should know before renting out your space

There are many important factors to create the best mutual benefit and think on before renting out your space to other entities. First but most important, you should have an approval from the landlord that you can sub lease the place you rented. Even it is allowed, there might be some other limitations and conditions.

In addition, you should also consider the financial situation of the sub leaser and assess if both entities can build up a trustful relationship. It is better to have similar credibility and company values.

Limitations of subleasing an office

Even though subleasing may seem quite profitable for both parties, the potential risks should also be considered and agreed by both sides before having an agreement. The most important matter is having the approval of the landlord for such a lease, and the potential limitations of the main contract between the landlord and first leaser.

This main contract should also pave the way for the sub lease contracts, since the main leaser will be the main responsible for the office equipment and amenities. To control the sub leaser, the main lease should reflect these risky areas in their contracts to remove any complexity and confusion when a problem occurs.


As a result, subleasing is a modern and low cost method for businesses that looking for exclusive locations with minimum investment and risks. Companies can test these sub lease contracts with limited time periods to check their flexibility and build up strategies upon the results. This helps for companies to set up new offices / branches within desired locations without long term risky contracts.

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